Distribution of credentials to non-members of the University

The University has various legal responsibilities regarding access to computing facilities. As such, when distributing “visitor usernames” or other credentials to non-members of the University, the following information should be recorded:

• The user’s full name and address.
• Their affiliation.
• The username allocated, the allocating person and the time of allocation.
• Proof of name and address should be required and the nature of this evidence logged.

It is also useful to record a contact email address.

The recorded information should be kept securely for a period compliant with the data protection act and then securely disposed of.